Business-Gym is your AI executive team. 12 specialist heads run bookkeeping, email triage, DATEV posting, proposals, GDPR and month-end close. A CEO-Planner routes the work, learns how you operate, and escalates only when it must. You decide.
You wanted to be an entrepreneur to solve problems — not to sort invoices. But every week, everything still lands on your desk.
You open Outlook and it's 2 p.m. Eighty percent of mail is routine — but all of it waits for you.
Receipts pile up. Your tax advisor is waiting. VAT filing turns into a last-minute scramble every month.
Proposals take three days. Follow-ups slip. You know you're leaving revenue on the table.
GDPR, GoBD, government mail — all on your desk. You can't justify a dedicated CFO or COO yet.
The truth: a typical Mittelstand owner loses 38 % of their executive time to admin. That's time your competition spends on growth.
A CEO-Planner as the Tier-1 orchestrator routes work to 12 specialist heads (Tier 2). Each head spawns its own workers (Tier 3) for individual tasks — and tears them down when the work is done. You run the show; the AI runs the rest.
Understands your business, routes any request to the right head, remembers context across days, escalates only when a human must decide. Reach it on Teams, by email, WhatsApp or phone.
Inbox, scan-ingest, daily briefing.
Cashflow, AR, AP, runway.
DATEV posting, monthly close, VAT.
Pipeline, proposals, follow-ups.
NDAs, T&Cs, GDPR requests.
Roles, onboarding, expenses.
Newsletters, SEO, social.
M365, security, licensing.
MS-Partner reports, project tracking.
Voice agent for inbound calls.
Coaching AI for your sales team.
Demand gen + experiments.
No consultants. No six-month rollout. Connect two accounts, pick your pack, and your AI team gets to work — as drafts, until you've built trust.
Microsoft 365 (or Google Workspace) and DATEV in 5 minutes. Read-only access gives you a risk-free start.
5 minutesPre-configured heads + workflows for your vertical (consulting, trades, medical, legal, e-commerce, tax advisor).
1 minuteDay 1: everything as draft. After 5 successful approvals in a row, a workflow can graduate to auto. You stay in control.
Trust grows with youSix workflows that hit every German SMB daily — pre-configured in Business-Gym.
Office Head reads info@ and your inbox, classifies, routes to the right head and drafts replies.
You see three proposals a day instead of 80 emails.
An invoice arrives by mail → Accounting Head OCRs it, matches the vendor in DATEV, asks once about account mapping, then posts automatically.
End of month, Accounting delivers a complete tax-advisor package: receipts validated, postings reconciled, BWA proposal, VAT pre-filing — sent directly to your accountant.
A subject access request? Legal Head collects data across all heads, redacts it, generates the GDPR-compliant reply (Art. 15) — inside the 30-day deadline. Audit-proof.
Drop in notes from the customer call → Sales Head pulls prices from the catalog, writes the proposal in your voice, inserts references. You tweak and send.
Every morning at 7 a.m. in your Teams inbox: three things to act on today. Nothing else. The CEO-Planner picks them, not an algorithm.
This is what Business-Gym feels like day-to-day. Tap a sample question below — the CEO-Planner replies instantly.
Each pack ships with the right heads, workflows, and German-language defaults. Change anything.
Pipeline, proposals, customer success, monthly close. 5 heads, 9 workflows.
Quotes, invoices, scheduling, material ordering. Office · Finance · Accounting · HR.
Order ops, returns, customer support, ad-spend monitoring.
Appointments, patient comms, billing, insurance reports. GDPR-compliant.
Client communication, deadlines, contract review, time-tracking.
Client management, VAT pre-filing, BWA, annual close prep.
No fit? Start from scratch — the Concierge suggests workflows as you go.
We build Business-Gym to survive your tax audit, satisfy your GDPR obligations, and never let your data leave for AI training. Hosted in a German data center.
"Archibo is my own Mittelstand company. Consulting, three products, small team. We spent more time on admin than with customers — and we couldn't afford a real cabinet."
"So we built what we needed: a CEO-Planner that acts like a chief of staff, and 12 specialist AI heads that run day-to-day operations. Archibo runs on Business-Gym today. You can too."
"One promise: no training on your data, no black box, and you can turn it off any time."
— Ziad
Everything included, hard spend limit — you can never spend more than your plan allows. Pay yearly = 2 months free. Cancel any month, 30-day money-back.
Cheaper than Microsoft 365 Copilot seats from 10 employees — and replaces a part-time bookkeeper.
50 % off for life. White-glove onboarding included. Direct line to the founder. 30-day money-back, no questions asked.
No risk. No credit card for the 30-day trial. Personal reply from Ziad within 24 h.